ABOUT OUR ORGANIZATION: We are a dedicated non-profit organization serving the North County San Diego community, committed to making a positive impact through various programs and services. Our mission is to support and uplift individuals and families in need, fostering a sense of community and providing essential resources.
JOB SUMMARY: The Accounting Assistant will provide general financial and accounting assistance to the financial department through a combination of administrative and accounting support, performing mid-level functions with little or no supervision. The scope and nature of these functions require well-versed accounting and financial practices and procedures.
KEY RESPONSIBILITIES
Payroll Administrator:
- Calculate payable hours, tax withholdings, and deductions.
- Manage timekeeping systems and manually collect and review timesheets.
- Provide information and answer employee questions about payroll-related matters.
- Prepare and process quarterly payroll tax filings.
- Process year-end W2/W9 filings.
- Maintain understanding of labor rules and regulations.
Accounting Assistant:
- Income/Deposits: Code and enter financial transactions from the online giving platform, post various donation transactions to automated accounting systems.
- Assist in posting and maintaining the general ledger for specific accounts and designated funds.
- Prepare fund account deposits, assist in account analysis and account coding for reconciliation of specific accounts and designated funds, promptly researching and correcting any variances.
- AR/Expenses: Process and update selected employee expense reports, review rules for compliance, and track expenses as they relate to ministry scope.
- Prepare, record, and maintain accurately, and in accordance with ministry procedures, accounting records such as income and expense transactions and journal entries.
- Identify exceptions and problems affecting accounting records and certain accounts, communicating the same to management, and assisting in their resolution.
- Scan, file, and log accounting documents and maintain digital and physical financial records.
- Request and process W-9 forms from new vendors for account-specific funds.
- Work to achieve cross-training in applicable areas where directed.
QUALIFICATIONS:
- Degree in Accounting/Finance or, in lieu of degree, 5+ years of relevant experience.
- A self-starter/strong analytical skills, work ethic, independence, problem-solving ability, effective communication skills, a positive attitude.
- Ability to select and compile data for statements, expenditures, revenues, accounts, and reports with exceptional attention to detail and strong knowledge of general bookkeeping procedures.
- Excellent verbal and written communication skills.
- Excellent multitasking skills with strong organizational skills and the ability to prioritize tasks.
- Highly developed attention to detail.
- Strong time management and numerical aptitude skills.
- Willingness to thrive in team environment and pitch in where needed to help the team succeed.
- Innovative approach to solving problems with a solution-driven mindset.
- Ability to handle sensitive and confidential information a MUST.
SKILLS/EXPERIENCE/ABILITIES
- Familiarity with bookkeeping and basic accounting procedures.
- Competency in MS Office, database/accounting software and regulatory practices and GAAP.
- Hands-on experience with spreadsheets and financial reports.
- Ability to detect inconsistencies and analyze financial records and transfer information.
- Self-motivated and self-directed with strong prioritization and data entry skills with accurate and precise attention to detail.
- Strong aptitude for numbers, spreadsheets, and financial reports.
- Ability to use 10-key by touch/ accurate data entry, handle high volumes of data.
- Provide accounting and clerical support to the Finance department.
- Research, track, and restore accounting or documentation problems and discrepancies.
APPLICATION PROCESS:
Interested candidates are invited to submit the following:
- A cover letter outlining relevant experience and interest in the position.
- A detailed resume.
- Contact information for two professional references.
Please send your application materials to [hr@redeemersd.org]
